Tell us how your business runs. We'll show you what can run itself.
Call answered
Booked the 9 am slot for a no-cooling call
One connected AI platform, built around your business.
Custom integrations
We connect the AI to the tools you already run: CRM, calendar, phone, email, accounting, help desk. If a tool has no ready connector, we build one.
Your knowledge, searchable (RAG)
Your documents, policies and price sheets go into a private search index, so every answer comes from your own information, with the source shown.
Custom AI agents
Agents built around how your business works, that take multi-step jobs from start to finish and hand over when a person is needed.
Cloud or your own server
Run it on Claude and other leading models in the cloud, or on open models on hardware in your office when data can't leave.
AI agents for every department, and an assistant for every employee.
Start with the team that loses the most time. Add the rest when it pays for itself.
What it does
- Answers every call and website chat, day or night
- Replies to new leads in under a minute
- Books appointments and follows up on quotes
How it works
Connects to your phone number, website, calendar and CRM. Urgent calls go straight to a person.
When it makes sense
Calls go to voicemail, new leads wait hours for a reply, and quotes go cold.
Comes inA homeowner calls at 8pm because the AC stopped working.
The AI answers in your company name and says it's an AI.
It asks your intake questions and checks whether it's an emergency.
It finds the next open slot in your schedule and books it.
The caller gets a text confirming the time.
ResultThe job is on tomorrow's schedule with every detail, and nobody had to pick up the phone.
What it does
- Answers common questions by email, chat and text
- Looks up orders, bookings and account details
- Hands tricky cases to a person with the full conversation
How it works
Connects to Gmail or Outlook, your help desk, and your store or booking system.
When it makes sense
The same questions fill your team's day, and replies slow down whenever you get busy.
Comes inA customer emails to ask where their order is.
The AI reads the email and finds the order.
It checks the live tracking status.
It replies with the delivery date and a tracking link.
If the package looks lost, it passes the case to your team with the order details.
ResultThe customer gets an answer quickly, and your team only sees the cases that need a person.
What it does
- Sends schedule, dispatch and job updates
- Runs reminders and follow-ups on its own
- Moves information between your tools and sends a daily summary
How it works
Connects to your field-service or project tools, calendars and spreadsheets.
When it makes sense
People copy and paste between systems, and things fall through the cracks.
Comes inA job is marked complete in your field-service tool.
The AI sees the job close and pulls the details.
It sends the customer a thank-you and a short survey.
It creates the invoice draft in your accounting tool.
It adds the job to tomorrow morning's summary for the manager.
ResultThe paperwork after each job happens on its own, and nothing is typed in twice.
What it does
- Reads and files invoices and receipts
- Chases overdue payments politely
- Prepares month-end summaries for your accountant to check
How it works
Connects to QuickBooks or Xero, your email and your document storage.
When it makes sense
Invoices pile up, and payment reminders depend on someone remembering.
Comes inAn invoice reaches 30 days past due.
The AI checks your accounting tool to confirm it's still unpaid.
It sends a polite reminder with a payment link.
If there's still no payment, it sends a firmer follow-up on the schedule you set.
If the customer replies with a question, it passes the email to your team.
ResultOverdue invoices get chased on time, and your team only handles the replies that need a person.
What it does
- Answers policy and benefits questions from your handbook
- Walks new hires through onboarding
- Sorts applications against criteria you set; a person makes every hiring decision
How it works
Reads your handbook and policies, and connects to your HR tool and email.
When it makes sense
The same HR questions come up every week, and new hires wait days for answers.
Comes inA new hire accepts an offer.
The AI sends a welcome email with the forms they need to complete.
It reminds them about anything still missing before their first day.
It tells the manager when the paperwork is done.
In their first week, it answers their questions from your handbook.
ResultNew hires start with their paperwork done, and your office isn't answering the same questions for each one.
What it does
- Drafts social posts and emails in your brand voice for you to approve
- Asks every customer for a review and drafts replies to every review
- Brings back past customers with timely, personal follow-ups
How it works
Connects to your CRM, email tool, Google Business Profile and social accounts. Nothing is posted without your approval.
When it makes sense
Marketing happens only when someone has a spare hour, and reviews go unanswered.
Comes inA customer's job is marked complete.
The next day, the AI sends a short note asking for a review.
When the review comes in, it drafts a reply in your voice.
You approve or edit the reply, and it's posted.
If the review is unhappy, it alerts you right away.
ResultEvery customer who agreed to hear from you is asked for a review, and every review gets a reply you approved.
What it does
- Answers how-to questions about your tools from your own guides
- Walks people through resets and common fixes
- Logs access and equipment requests and routes them for approval
How it works
Works in Slack, Microsoft Teams or email, reads your internal guides, and connects to your ticketing tool if you have one.
When it makes sense
Your office manager or one tech-savvy employee has become the help desk by accident.
Comes inAn employee asks in Teams how to connect to the office printer.
The AI finds the answer in your internal guides.
It walks them through the steps one at a time.
If it still doesn't work, it logs a ticket with what was tried.
Your IT person picks up the ticket with the full history.
ResultCommon questions get answered on the spot, and your IT person only sees the problems that need them.
What it does
- Summarizes contracts and marks the clauses that need a look
- Compares new terms against your standard ones
- Answers staff questions from your policies and keeps a record
How it works
Reads from your document storage. For strict privacy it runs on a private server in your office, so nothing leaves the building.
When it makes sense
Contracts sit waiting for review, and staff ask the same policy questions every week.
Comes inA vendor sends over a new contract.
The AI reads the contract and writes a one-page summary.
It compares the terms against your standard ones and marks the differences.
It flags payment, liability and termination clauses for a closer look.
The reviewer gets the summary with a link to each clause it mentions.
ResultThe reviewer starts with a clear summary and the clauses that matter, and makes every decision.
What it does
- Sends check-ins after a job, visit or purchase
- Reminds customers about renewals, service plans and next visits
- Spots unhappy replies and alerts your team right away
How it works
Connects to your CRM, booking or billing tool, and sends by email or text to people who agreed to hear from you.
When it makes sense
Customers drift away quietly, and renewals depend on someone remembering.
Comes inA customer's maintenance plan tune-up is due next month.
The AI sends a reminder with a link to book.
If there's no reply, it follows up once more.
When the customer replies, it books the visit or answers their question.
If the reply sounds unhappy, it alerts your team right away.
ResultPlan customers get their visits on time, and your team hears about problems early.
What it does
- Sends a short summary of yesterday every morning
- Answers questions about sales, jobs and cash in plain words
- Flags what needs a decision, like overdue invoices or a slow week
How it works
Reads from your CRM, booking or field-service tool, accounting and phone system. It reports and changes nothing.
When it makes sense
Your numbers live in five tools, and you only hear about a problem at month-end.
Comes inIt's Monday morning, before the owner gets in.
The AI pulls last week's jobs, sales and calls from your tools.
It compares them with the week before.
It writes a short summary and lists what needs a decision.
It sends the summary to your email or team chat.
ResultYou start the week knowing where things stand, without opening five dashboards.
What it does
- Gives each person an assistant that knows your company's documents and tools
- Drafts, summarizes, researches and prepares reports in minutes
- Custom agents that run multi-step jobs across your systems
How it works
Built on Claude, OpenAI or Grok and connected to your systems, with each person seeing only what they already have access to. For strict privacy, it can run on a private server in your office.
When it makes sense
Your team spends hours searching for information or rewriting the same documents.
Comes inA project manager asks for a status report before a client call.
The AI pulls the latest tasks, hours and emails for that client.
It writes a one-page summary of progress, open issues and next steps.
It links each point to where it came from.
The manager edits it and sends it.
ResultThe manager starts from a draft instead of digging through three tools.
Works with the tools you already use.
See all integrations- Pinn.Media CRM
- Google Calendar
- Gmail
- ServiceTitan
- Google Drive
- Google Sheets
- Google Meet
- Jobber
- Shopify
- WooCommerce
- Squarespace
- Housecall Pro
- Wix
- WordPress
- Webflow
- Pipedrive
- QuickBooks
- Xero
- Stripe
- Klaviyo
- Square
- PayPal
- HubSpot
- Clio
- Zoho
- Calendly
- Zendesk
- Mindbody
- Intercom
- MailChimp
- Follow Up Boss
- Messenger
- Open Dental
- Zoom
- Dropbox
- Box
- NexHealth
- Notion
- Airtable
- Trello
- Asana
- ClickUp
- Zapier
- Make
- n8n
- Gusto
- Yelp
- TikTok
- Typeform
- Outlook
- Microsoft Teams
- Slack
- Salesforce
- Twilio
Built for your industry, not a generic chatbot.
- Home servicesAfter 5pm every call goes to voicemail, and those people call the next company on the list.
- Dental and medical clinicsWe miss calls during check-in and over lunch.
- Salons and med spasClients book by DM, and we answer them between appointments, hours later.
- Home care agenciesThe office answers the same shift and pay questions all day.
- Law firmsIntake calls wait hours for a callback, and some of those people hire someone else.
- Accounting and tax firmsTax season is the same questions over and over.
- Real estate teamsLeads from Zillow and our website wait hours for a reply.
- Online storesHalf our inbox is 'where's my order'.
- Property managementMaintenance requests come in by phone, text and email, and some get lost.
- Professional and B2B servicesInbound leads wait until someone has a gap between meetings.
- Restaurants and hospitalityThe phone rings all through service and nobody can answer it.
- Insurance agenciesQuote requests sit until an agent is free, and some buy elsewhere.
While you're on the job, it handles the rest of the day.
One example day. Each line is a job someone on your team does today, or never gets to.
A call before you open
Answered, asked what was wrong, and booked the 9 am slot.
AI receptionist"Where's my order?"
Looked up the tracking and replied in the same email thread.
AI customer supportA call nobody could pick up
Texted back within a minute with a booking link. They booked.
Missed-call text backAn invoice hits 30 days overdue
Sent a polite reminder with the payment link and noted it in QuickBooks.
Workflow automationA 40-page contract lands
Summarized it for the partner, with the clauses that need a look marked.
Assistant for every employeeAn emergency after hours
Recognized it was urgent and rang your on-call phone instead of taking a message.
AI receptionistYour morning summary
One email: what came in overnight, what got booked, and the two things that need you.
Daily summary
How it goes from chat to running.
- 1
Tell the chat how your business runs
Two minutes, in your own words. You get a written plan by email.
- 2
Review the plan with us
A free 30-minute call. We check which of your tools we can connect to and give you a fixed quote.
- 3
We build, test and run it
We test it on real scenarios with you before it goes live, then review it and tune it every month.
When your files can't leave the building, the AI comes to you.
For law firms, clinics, accounting and finance teams, we set up a private AI server in your office. It reads, summarizes and searches your documents on your own hardware. Nothing is sent to an outside AI company.
How private AI worksRuns on your hardware
A server in your office or your private cloud. You own it, we look after it.
Works on long, sensitive documents
Summaries, search across files, drafting, and side-by-side comparisons of contracts and records.
Follows the same rules
It shows where each answer came from, and a person reviews anything that matters.
What clients say, in their own words.
Read the case studies“Between the automated follow-ups, AI chatbot, and AI receptionist, we can respond to inquiries and keep communication moving while focusing on our clients. We’re very happy with it. Honestly, we wish we’d started using it sooner.”
Faisal MalikAdministrator, Epic Home Healthcare
Read the case study“We can now follow up with prospects almost as soon as they reach out, which makes a big difference in real estate. … From the first inquiry to closing, it helps us stay on top of the details.”
Tarique MalikSenior Realtor, Sunrise Realtors
Read the case study“Client onboarding, follow-ups, and marketing used to mean juggling spreadsheets and switching between different tools. … It works smoothly with the tools we already use, and having one tab open instead of several has made our daily work so much easier.”
Owais ShamsiCPA, OSCPA Tax
Read the case study“When a prospect submits an inquiry, the follow-up process starts automatically, and our team can see the conversation and next steps in one place. It helps us keep prospects engaged without having to chase every detail manually.”
Farhan ShamasMarketing Director, TradeVision
“Social media brings in plenty of conversations, but keeping up with them is where the work begins. … It has made it easier for our sales team to turn engagement into meaningful conversations with prospects.”
Khurram ShazadSales Manager, GrowStar
“We also appreciate having a community space to share updates and stay connected with customers. Together, these features have made our communication more organized and personal.”
Farooq NaikFounder, PrintVision
Questions owners ask us.
Will my customers know it's AI?
Yes. It says so up front, in a friendly line you approve. People mostly care that they got an answer fast, and that they can reach a person if they want one.
What if it gets something wrong?
It only answers from what you've approved, and when it isn't sure it hands over to your team. We review the conversations every month and fix anything it got wrong.
Can it run without our data leaving the office?
Yes. For firms with strict privacy rules we install a private AI server on your own hardware, so documents are processed in your office and never sent to an outside AI company.
What does it cost?
It depends on what we automate and how much it's used. You get a fixed quote after the free 30-minute plan review, before anything is built.